Structured Systems Analysis and Design Spring 20 15 Deliverable 3 Essay

Structured Systems Analysis and Design Spring 20 15 Deliverable 3 - Essay Example There are three distinct types of meeting: Phone Bridge meeting Physical meeting and Defense Connect Online. First they have to get forms from a secure shared drive which they fill with the details of meetings upon which they seek approval from their immediate supervisors. On acceptance and signing he/she hands it over to department scheduler, who may approve the meeting and schedule it or may decline. Provided that requests are approved, then they carry on the meeting but when decline one start over the process. Since the system is inefficient, it is important to implement the information management system. Implementing the new meeting management system will help NHHC to improve efficiency and productivity of the employees. In addition, it will reduce frustration of the employees, as well as the cost and procedure for schedule approval. This will make meeting scheduling easy and reduce conflicts of information. The implementation of the proposed information management system shall include various stages. In the initial levels of administration shall begin with the employees, then the immediate supervisor of a departmental scheduler. The role of each of them is illustrated in figure 1. When one downloads a file form the library, he/she has it and upload it to the system. Here, they shall identify the given departmental meeting request accordingly. Then the departmental heads shall approve or reschedule the meeting. The greatest constraint on this process is training the employee how to use the system in an effective and efficient way. At the same time they may be complacent and conservative. Coupled with the changes, the policy must be changed to take into account of changes of paper work systems to dynamic online process. The new scheduling management system will require new software, building a new management system and training the employees how to use the system. The